Lodge Rental

Bookings and Fees

All events held at the Otway facility must be booked with the Club Manager.   This includes club events such as jackrabbits, races, training, coaching sessions, potluck meals and executive meetings.  Email manager@caledonianordic.com to make a booking.

Fees are charged for private functions, and may be charged for other events that require exclusive use of the Rotary Lodge, Old Cabin or Trails. Non club users are also required to purchase their own event liability insurance.

A $50 non-refundable deposit is required to book a date, which will be part of your final payment. A visa imprint will be taken at time of key pick-up as a damage/cleaning deposit. (or,  in the off-season a $200.00 damage deposit is required). In the event the buildings and/or washrooms are not left clean, a $65.00 charge will be made to cover costs of cleaning.  Facility use includes use of kitchen and upper main floor.  Use of additional rooms or exclusive use of washrooms may be negotiated but must be prearranged.

Fees for Rotary Lodge Upper Floor:

$250.00 plus HST for weekend (includes day and evening)

$150.00 plus HST for evening after 5pm

$150.00 plus HST for day use (April to November only)

 

Otway Facility Rules

General

  • No smoking anywhere on premises, inside or outside.
  • Campfires are only permitted at the designated picnic site in the gravel pit with prior approval from the club manager.
  • Dogs are only permitted at the designated dog trail.
  • All garbage must be collected after an event and removed from site.
  • All recycling must be collected after an event and removed from site.
  • Take out everything that you brought in!

Rotary Lodge or Cabin Use

  • Users are responsible for obtaining any necessary licences and permits.
  • Users will be provided with a key to the facility and a code for the alarm.  The key must be returned following the event.  Alarm codes for private bookings will be cancelled following the booking and will not function after the event is over.  Loss of keys will result in forfeiture of security deposit.
  • Floors must be swept after the event. Tables and counters wiped clean. Stack chairs for ease of cleaning, but tables may remain where they are.
  • All garbage must be removed from site, including cardboard, bottles, and any other recycling.
  • All food must be removed from the fridge, freezer and shelves.
  • If the kitchen is used it must be cleaned at the end of the event.
  • Washrooms must be cleaned at the end of an event.
  • All signs, maps, posters and other paraphernalia put up for an event shall be taken down no later than 48 hours after the completion of the event.

Trails

  • All flagging tape, trail markers, and signs used for any event, whether it is a skiing event, running event or bike event must be taken down within 48 hours of the event.  All ski race equipment is to be returned promptly to its designated storage location.

Facility use waiver form